How Do I Set Member Profile Fields?

You can gather as much or as little information from your members to meet your group’s needs. Adding custom details to your group’s required information section helps address other needs specific to your group, such as emergency contact info or T-shirt size that members need to provide.

 

Choose required profile fields

Potential new members of your group must fill these out before being able to join. Once completed, these basic fields make managing your group easier.

  1. On the left navigation bar, click Membership
  2. In the Joining Our Group section, select Member Profile Information
  3. Choose which Profile Fields new members are required to fill out from the list

 

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Add custom fields to your group’s database

Unlimited custom fields can be added, allowing your group as much detailed personalization as needed.

  1. Click on Membership
  2. Select Custom Fields
  3. Click Add a Custom Field
  4. Fill in the required information

 

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Note: Label is the name the field will be given. Type is the format in which the field will be populated by the member. Visibility indicates who can see the field, and if it is required before joining.

 

  1. Click Save
  • Repeat steps 3-5 to add additional custom fields
  1. Click Save & Close when you’re done with all custom field additions

The best time to ask for member details is when individuals are signing up as new members; this is the time they are most engaged. However, if you add a new custom field after a member has joined, you can send a profile update request to refresh information.

Customize the Join Process and Welcome Email for New Members

To give new members the best experience in joining your group, we consider it a best practice to customize the join process. That means using your organization’s logo in the join email and including a message that emphasizes the value of joining.

 

Customize the join process

  1. In the left navigation sidebar, click Membership
  2. In the Joining Our Group section, select Add Custom Content to New Member Pages


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  • In this preview mode that displays what new members will see, admins can click to change the logo and add custom messaging.
  1. When finished, hit Continue, then Save and Close

 

Customize the automated welcome email

Admins can customize an automated welcome email to send to new members when they accept an invitation and join your group. We highly recommend that you take some time to customize this message to new members, because this is the first email they’ll receive after joining your organization! Some suggestions: Reiterate the value of being a member by listing member perks, detail the next steps one should take to get involved, sign it with your name to make it more personalized, and include contact info of the person they can reach out to if needed.

  1. On the left navigation sidebar, click Membership  
  2. Scroll down to the New Member Actions section
  3. Click Customize an Automatic Welcome Email for New Members

 

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  1. Select the checkbox for Send a Welcome Email to New Members When They Join Your Group

 

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  1. Customize the subject line and body of the email by hovering over the text box and clicking Edit
  2. Hit Save & Close

 

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Glossary - Customize Your Membership Experience

 

Custom Field Label: the name of the newly created field.

Custom Field Type: the input format of the field to be populated by the member (e.g. checkbox,  dropdown menu, etc.).

Custom Field Visibility: indicates who can see the field, such as admins or all members, and whether or not the field is required before joining.

Members: the people in your organization who have the ability to log into your memberplanet group, and can engage with other members in your group.

Contacts: people you communicate with but are not members of your group. Contacts don’t have the ability to log in to the group and can’t engage with the memberplanet community. They can only receive information sent to them by a group admin.