Set Up and Manage Chart of Accounts

How to Set Up and Edit Chart of Account?

Features: 

Add a new account

Edit Existing Account

Make an Existing Account Inactive

Download a List of Accounts

Add new account

1. In the left hand navigation, select Banks & Accounting and from the drop down menu select Chart of Accounts
2. Click Add Accounts to complete detail set up for the new account
   1. Type
   2. Detail Type
   3. Name
   4. Number
   5. Description
   6. Is sub-account (optional)
      • When adding a sub-account, use the menu to select the parent account. Parent accounts must be created before sub-accounts.

3. Select Save to complete new account set up

Edit Existing Account

1. In the left hand navigation, select Banks & Accounting and from the drop down menu select Chart of Accounts
2. Using the search options, search for an account
• An account can be searched for by Name or Number, and using the filters for Active and Inactive accounts

3. Hover over an account to reveal options on the right hand side
4. Select the Edit button to the right of the account information

5. Complete the edits on your account 
6. Select Save to complete your changes

Make an Existing Account Inactive

Accounts cannot be deleted, but they may be made inactive. Making an account inactive prevents users from assigning the account to payment items and selecting the account when recording offline payments. If the account has already been assigned to an existing payment item, a new account must be manually assigned to the payment item.

1. In the left hand navigation, select Banks & Accounting and from the drop down menu select Chart of Accounts
2. Using the search options, search for an account
• An account can be searched for by Name or Number, and using the filters for Active and Inactive

3. Hover over an account to reveal options on the right hand side

4. Select the Make inactive button to the right of the account information

Download List of Accounts

1. In the left hand navigation, select Banks & Accounting and from the drop down menu select Chart of Accounts
2. Select the Download button to export your list of accounts